Job description
Position Summary
Reporting to the General Manager, the Receptionist will be responsible for all aspects of reception and office procedures.
Responsibilities
Include but not limited to;
- Arranges shift coverage for short calls absences (less than 24 hours’ notice); filling the vacancy following established facility guidelines/procedures. Arranges coverage for longer term planned absences (leave of absences, vacations, vacant positions).
- Works with/reports to General Manager/Director of Care regarding any unfilled shifts.
- On a periodic basis, reviews with General Manager/Director of Care the casual call in list and any concerns regarding staff availability.
- Organizes and maintains the functions of the reception desk.
- Greets and communicates with all residents, guests, staff, volunteers, and visitors in the facility in a courteous and professional manner.
- Answers and transfers all telephone calls in a pleasant, friendly, and helpful manner. Takes message if necessary. Ensures a return call (to caller) if person is not available.
- Coordinates shift coverage due to short calls (less than 24 hours’ notice); thereby, filling the vacancy (due to sick calls, etc); as required. Following established facility guidelines/procedures.
- Follows policies and procedures of the facility.
- Assists other departments in an administrative capacity, (recreation calendar, monthly newsletter etc).
- Responsibility for the booking of any rooms for meeting/training.
- Performa all other duties as required.
Qualifications
- Grade 12 education.
- Graduation from a Secretarial/Administration program.
- 2 years recent related experience or an equivalent combination of education, training or experience.
- Computer literate with intermediate or advanced Excel and Word.
- Excellent written and oral communication skills.
- Customer service oriented; interest/passion working with seniors.
SKILLS AND ABILITIES:
- Ability to type 45 wpm.
- Ability to plan, organize and prioritize.
- Knowledge of general office procedures.
- Ability to manage high volume of work and manage several tasks at once.
- Ability to work independently and in cooperation with others.
- Ability to demonstrate tact, diplomacy, empathy, patience and concern in providing quality services to residents.