Live your retirement Logo,

Executive Assistant, Career opportunity in Toronto, Ontario

Job description

JOB SUMMARY

The Executive Assistant is responsible for coordinating the day-to-day administrative duties of an Executive team (Chief Financial Officer and two Vice-Presidents in Finance Team).

KEY RESPONSIBILITIES

Meetings & Calendars:

  • Arranges and maintains smooth flowing calendars for the executives.
  • Takes initiative to proactively book meetings and reschedule appointments when necessary.
  • Will be required to support planning of larger meetings and conferences on occasion as required
  • Ensures meeting rooms are booked and equipped accordingly with meeting materials, technology, food (as required), etc.

Travel:

  • In consultation with outside travel provider, coordinates travel, flights, hotel, and car arrangements.
  • Makes registration for conferences and/or seminars when required.

Expenses

  • Provides timely financial and administrative support by monitoring, scanning and reconciling the Executive expenditures and expense reports via Concur.

 Administrative

  • Drafts routine correspondence and memoranda ensuring the correspondence is reflective of the style and manner of the Executive.
  • Preparation of presentations and printing of materials
  • Sources competitor Quarterly results conference calls. Determines when calls are scheduled and puts call details into the calendar for the CFO, VP Financial Reporting & Taxation and designated members of her team

COMPETENCIES/ABILITIES

  • Ability to function independently and proactively, under pressure in a professional manner while managing multiple concurrent deadlines including managing unscheduled requests such as ad-hoc meetings, unplanned travel and related personal requests.
  • Superior communication, planning, problem solving and organizational skills.
  • Self directed, with proven initiative and ability to respond as new situations arise.
  • Strong interpersonal skills with a high degree of sensitivity for confidentiality.
  • Must be task-oriented with an excellent sense of priority, objectivity, highly organized and capable of handling a number of important issues simultaneously.
  • Ability to provide and initiate teamwork to other departments as required
Apply Now

Please ensure you fill in all information before sending your message

* Mandatory fields

Find Jobs
Search
Similar Jobs
Executive Director
Bradgate Arms, Cogir Senior Living
0.25 km
Dietary Aide
Bradgate Arms, Cogir Senior Living
0.25 km
Social Worker
Bradgate Arms, Cogir Senior Living
0.25 km
Dishwasher
Bradgate Arms, Cogir Senior Living
0.25 km
Receptionist
Bradgate Arms, Cogir Senior Living
0.25 km
Housekeeping Aide
Bradgate Arms, Cogir Senior Living
0.25 km
Doorman
Bradgate Arms, Cogir Senior Living
0.25 km
Job Alerts