Position Summary
The Office Manager is responsible for the bookkeeping/accounting practices pertaining to the residence. Office Manager will perform clerical and secretarial duties for the Executive Director and other Department Managers as assigned and provide personal and telephone support to the residents, their families and visitors.
Maintains the confidentiality of information relating to residents, families, colleagues, the residence’s operations, financial arrangements, and all Human Resources information.
You will lead a small team of receptionists including managing the bi-weekly scheduling.
Requirement:
- Good knowledge of payroll systems, preferably ADP.
- Strong knowledge of Excel and all MS Office software.
- Available to work 1 weekend every 6 weeks.
- Excellent communication skills both written and oral.
- Management and supervision experience necessary.
Qualities:
- Strong customer service and problem solving skills, reliable, & trustworthy.
- Management skills.
- Maintain confidentiality.
- Able to work in a noisy environment, with interruptions, and able to multi-task.
- Proficient in multi-tasking and time management.
Experience:
- Minimum 3 years working in an office environment.
- Strong computer skills.
- Working with-in a unionized environment.
- Simple accounting experience an asset.
- Minimum one year management experience.
- Experience with Point Click Care.
- Knowledge of relevant legislation.
Responsibilities:
Perform accounting functions, process payroll, supervise reception staff, filing, preparing written reports and detailed spreadsheets, proofreading, processing requests, scheduling, operating & maintaining office equipment, ordering office supplies and all other duties as required.
