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Office Manager, Job offer in Kanata, Ontario

Job description

QUALIFICATIONS:

Education:

  • Diploma in Business Administration and/or Accounting or equivalent experience

Background:

  • Minimum of three years’ related experience, preferably in health care industry
  • Must have a good understanding of bookkeeping practices and sufficient accounting knowledge to determine proper entries, prepare financial reports and statements, and conduct reviews as required;
  • Knowledge of business equipment and computer applications, such as MS Office, Yardi, payroll processing software, etc.

Personal Requirements:

  • Work as part of a team
  • Capable of adapting to different situations and change
  • Keen interest in working with seniors

FUNCTIONS:

  • Maintain confidentiality of all financial, personnel and resident information;
  • Manage Accounts Payable, including processing invoices, month-end accruals, follow-up with suppliers and service providers;
  • Manage Accounts Receivable, including resident statements, collection of outstanding balances, bank deposits, EFT transmissions, answering resident and family inquiries;
  • Maintain seniority lists;
  • Maintain inventory of office supplies;
  • Perform general office duties;
  • Maintain a filing system to the Riverpath standards;
  • Maintain and complete weekly occupancy report;
  • Coordinate all resident move-in and move-out, ensuring resident administration file is complete, residents are orientated, provide residents with handbook etc.;
  • Provide full executive secretarial support for the General Manager;
  • Organize workflow of administration office, coordinate meetings and schedule appointments as required;
  • Manage reception team, including hiring, training, supervising and scheduling;
  • Ensure policies and procedures are updated in timely manner, as per the direction of General Manager
  • Maintain employee files and perform audits as per the QA program;
  • Maintain internal records and prepare internal reports as required;
  • Complete routine forms as required or directed. Maintain current knowledge of information required by various government or other agencies regarding residents and staff.
  • Responsible for delivery of orientation and training program in accordance with RHA and other  legislative bodies.
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