Job description
QUALIFICATIONS:
Education:
- Diploma in Business Administration and/or Accounting or equivalent experience
Background:
- Minimum of three years’ related experience, preferably in health care industry
- Must have a good understanding of bookkeeping practices and sufficient accounting knowledge to determine proper entries, prepare financial reports and statements, and conduct reviews as required;
- Knowledge of business equipment and computer applications, such as MS Office, Yardi, payroll processing software, etc.
Personal Requirements:
- Work as part of a team
- Capable of adapting to different situations and change
- Keen interest in working with seniors
FUNCTIONS:
- Maintain confidentiality of all financial, personnel and resident information;
- Manage Accounts Payable, including processing invoices, month-end accruals, follow-up with suppliers and service providers;
- Manage Accounts Receivable, including resident statements, collection of outstanding balances, bank deposits, EFT transmissions, answering resident and family inquiries;
- Maintain seniority lists;
- Maintain inventory of office supplies;
- Perform general office duties;
- Maintain a filing system to the Riverpath standards;
- Maintain and complete weekly occupancy report;
- Coordinate all resident move-in and move-out, ensuring resident administration file is complete, residents are orientated, provide residents with handbook etc.;
- Provide full executive secretarial support for the General Manager;
- Organize workflow of administration office, coordinate meetings and schedule appointments as required;
- Manage reception team, including hiring, training, supervising and scheduling;
- Ensure policies and procedures are updated in timely manner, as per the direction of General Manager
- Maintain employee files and perform audits as per the QA program;
- Maintain internal records and prepare internal reports as required;
- Complete routine forms as required or directed. Maintain current knowledge of information required by various government or other agencies regarding residents and staff.
- Responsible for delivery of orientation and training program in accordance with RHA and other legislative bodies.