Courtenay jobs in senior homes and assisted living facilities

Position Summary

Reporting to the Recreation Manager, the Activity Aide assists in planning, implementing and evaluating activity programs to meet the physical, social, emotional, intellectual, spiritual, and cultural needs and interests of the residents/tenants.

Responsibilities

Include but not limited to;

• Carries out established recreation programs including, but not limited to, outings, exercises, crafts, social events, entertainment, games, etc.
• Assists residents to and from programs as required.
• Assists, encourages, and motivates residents/tenants to participate in social, spiritual, physical, mental and cultural recreational activities.
• Provides personal care during recreational activities as required.
• Observes and reports any changes in residents to the supervisor and/or nurse.
• Documents as per policy and procedures.
• Ensures residents’/tenants’ rights are maintained.
• Ensures recreational equipment and supplies are used, maintained and stored in a safe, clean, and efficient manner. Reports unsafe or faulty equipment to supervisor.
• Actively participates in C.Q.I. program, meetings, committees and educational in-services as required. Assists in the maintenance of statistical records.
• Assists with orientation of new residents/tenants.
• Assists with recreation assessments of residents
• Provides guidance, assistance and support to volunteers. Assists in the evaluation of volunteers.
• Encourages residents/tenants as volunteers in their own community.
• Performs other related duties as required.

Position Summary

Reporting to the General Manager, the Administrative Coordinator may provide confidential administrative support to the General Manager and other members of the management team. Central responsibilities include Payroll, Scheduling and HR support (new hires, etc). This position will be cross-trained with the Administrative Coordinator (Financial Management) for coverage when needed as well as provide Reception coverage if required. An ability to communicate effectively with staff, residents and their families is essential. This position will require a good working knowledge of the facility Collective Agreement to ensure Articles are adhered to, including: scheduling, leave of absences, seniority, vacancy postings, overtime, shift premiums and sick time allowance.

Responsibilities

Include but not limited to;

Payroll Functions

• Calculate employee hours to be paid and enter into ADP system on a bi-weekly basis.
• Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc).
• Monitor employee status changes and update wage rates & benefits options as required.
• Maintain seniority lists.
• Complete documents required by HRDC and Sun Life.
• Prepares WCB documentation and assists GM/DOC with required follow-up.
• Collect completed benefit forms, review information and forward to Payroll Dept.
• Answer employee’s payroll and benefit questions, refer to Payroll Dept. when necessary.
• Provide information and data as requested by the Payroll Dept.
• Manages the EZLabour program (i.e. set-up of new employees, makes necessary changes to employee information, runs query exception reports and runs other adhoc reports as requested.)

Administration

• In collaboration with department managers maintains department schedules to cover day to day staffing, long range staffing and planned vacancies. Also coordinates shift coverage for unplanned short term vacancies (i.e. short calls; due to sick calls, vacations, LOAs etc.). Following established facility Collective Agreement guidelines/procedures.
• Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
• Maintains a well-organized filing system for employee files, ensures files are kept up to date and protects the security of sensitive and confidential employee information.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.
• Maintain emergency fan out list with updated staff telephone numbers. (if applicable)

Administration

• In collaboration with department managers maintains department schedules to cover day to day staffing, long range staffing and planned vacancies. Also coordinates shift coverage for unplanned short term vacancies (i.e. short calls; due to sick calls, vacations, LOAs etc.). Following established facility Collective Agreement guidelines/procedures.
• Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
• Maintains a well-organized filing system for employee files, ensures files are kept up to date and protects the security of sensitive and confidential employee information.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.
• Maintain emergency fan out list with updated staff telephone numbers. (if applicable)

Administration

• In collaboration with department managers maintains department schedules to cover day to day staffing, long range staffing and planned vacancies. Also coordinates shift coverage for unplanned short term vacancies (i.e. short calls; due to sick calls, vacations, LOAs etc.). Following established facility Collective Agreement guidelines/procedures.
• Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
• Maintains a well-organized filing system for employee files, ensures files are kept up to date and protects the security of sensitive and confidential employee information.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.
• Maintain emergency fan out list with updated staff telephone numbers. (if applicable)
• Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization (if applicable).
• Maintains strict confidentiality with respect to payroll data and employee information.
• Other duties as assigned

Responsibilities

Include but not limited to;

1. Carries out established recreation programs including, but not limited to, outings, exercises, crafts, social events, entertainment, games, etc.
2. Assists residents to and from programs as required.
3. Assists, encourages, and motivates residents/tenants to participate in social, spiritual, physical, mental and cultural recreational activities.
4. Provides personal care during recreational activities as required.
5. Observes and reports any changes in residents to the supervisor and/or nurse.
6. Documents as per policy and procedures.
7. Ensures residents’/tenants’ rights are maintained.
8. Ensures recreational equipment and supplies are used, maintained and stored in a safe, clean, and efficient manner. Reports unsafe or faulty equipment to supervisor.
9. Actively participates in C.Q.I. program, meetings, committees and educational in-services as required. Assists in the maintenance of statistical records.
10. Assists with orientation of new residents/tenants.
11. Assists with recreation assessments of residents
12. Provides guidance, assistance and support to volunteers. Assists in the evaluation of volunteers.
13. Encourages residents/tenants as volunteers in their own community.
14. Performs other related duties as required.

Position Summary

Reporting to the General Manager or designate, the Schedulers central responsibilities include the scheduling of short term vacancies and long term schedule planning (vacations, etc.). This position will be cross-trained with the Receptionist for coverage if required. An ability to communicate effectively with staff, residents and their families is essential. This position will require a good working knowledge of the facility Collective Agreement to ensure Articles are adhered to, including: scheduling, leave of absences, seniority, overtime, shift premiums and sick time allowance.

Responsibilities

Include but not limited to:

Scheduling Functions

• In collaboration with department managers maintains department schedules to cover day to day staffing, long range staffing and planned vacancies. Also coordinates shift coverage for unplanned short term vacancies (i.e. short calls; due to sick calls, vacations, LOAs etc.). Following established facility Collective Agreement guidelines/procedures.
• Data entry of all scheduling changes, temporary and permanent, into ezLabor program.
• Update and produce master staff rotations and PT/Casual call-in lists.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records (ie. timesheets) for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.

Administration

• Maintain emergency fan out list with updated staff telephone numbers. (if applicable)
• Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization (if applicable).
• Maintains strict confidentiality with respect to payroll data and employee information.
• Other duties as assigned.

Position Summary

Reporting to the General Manager or designate, the Schedulers central responsibilities include the scheduling of short term vacancies and long term schedule planning (vacations, etc.). This position will be cross-trained with the Receptionist for coverage if required. An ability to communicate effectively with staff, residents and their families is essential. This position will require a good working knowledge of the facility Collective Agreement to ensure Articles are adhered to, including: scheduling, leave of absences, seniority, overtime, shift premiums and sick time allowance.

Responsibilities

Include but not limited to:

Scheduling Functions

• In collaboration with department managers maintains department schedules to cover day to day staffing, long range staffing and planned vacancies. Also coordinates shift coverage for unplanned short term vacancies (i.e. short calls; due to sick calls, vacations, LOAs etc.). Following established facility Collective Agreement guidelines/procedures.
• Data entry of all scheduling changes, temporary and permanent, into ezLabor program.
• Update and produce master staff rotations and PT/Casual call-in lists.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records (ie. timesheets) for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.

Administration

• Maintain emergency fan out list with updated staff telephone numbers. (if applicable)
• Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization (if applicable).
• Maintains strict confidentiality with respect to payroll data and employee information.
• Other duties as assigned.