Operations jobs

Job Summary:

We are currently looking to hire an Accounts Receivable Administrator who will be responsible for managing the accounts receivable for Shiplake Properties and other properties as assigned within the guidelines of the Residential Tenancies Act and the Retirement Homes Regulatory Authority. If you are detail oriented and highly organized individual with Accounts Receivable experience in the apartment rental/ property management industry, you will be a perfect fit to our dynamic team!

The Benefits of Shiplake Properties:

• Competitive Salary
• Incredible work environment and great team
• Work location easily accessible by TTC
• Company sponsored social events
• Group Health Benefit
• Year-end profit sharing (discretionary)

Responsibilities:

• Responsible for all account transactions in Yardi: set up of resident accounts; monthly maintenance of resident accounts; monthly rent roll and EFTs; charges for rent, lockers, parking, etc.; receipt and deposit of all payments.
• Deposit all rents received on a daily basis – bring deposits to the local bank branch
• Process all legal notices
• Work with paralegals in dealing with all required current and past tenant accounts
• Work with the accountant on completion of monthly financials
• Work with the Leasing Manager in ensuring all required documents are collected and signed for all new accounts
• Attending mandatory training days / courses, on or off site, as and when required
• Maintaining and improving professional knowledge and competence
• Other duties as assigned

Job Summary:

We are currently looking to hire an Accounts Payable Administrator who will be responsible for providing financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

If you are highly organized, decisive and have Accounts Payable experience, preferably in apartment/rental housing, you’ll be a perfect fit to our dynamic team!

The Benefits of Shiplake Properties:

• Competitive Salary
• Incredible work environment and great team
• Work location easily accessible by TTC
• Company sponsored social events
• Group Health Benefit
• Year-end profit sharing (discretionary)

Responsibilities:

• Collection of invoices, remittances, other payments as required
• Backup for purchasing and ordering of material
• Matching invoices, packing slips, purchase orders, solving discrepancies
• Reconcile A/P statements
• Work with managers for coding accounts payable invoices and posting to computer
• Input payment transactions on computer system, run checks
• Communicate routine matters with bank
• Work with cash flow and review with designated person
• Prepare cash flow for following month, recording weekly, monthly and pre-authorized payments
• Printing checks for various properties

JOB SUMMARY

The Executive Assistant is responsible for coordinating the day-to-day administrative duties of an Executive team (Chief Financial Officer and two Vice-Presidents in Finance Team).

KEY RESPONSIBILITIES

Meetings & Calendars:

• Arranges and maintains smooth flowing calendars for the executives.
• Takes initiative to proactively book meetings and reschedule appointments when necessary.
• Will be required to support planning of larger meetings and conferences on occasion as required
• Ensures meeting rooms are booked and equipped accordingly with meeting materials, technology, food (as required), etc.

Travel:

• In consultation with outside travel provider, coordinates travel, flights, hotel, and car arrangements.
• Makes registration for conferences and/or seminars when required.

Expenses

• Provides timely financial and administrative support by monitoring, scanning and reconciling the Executive expenditures and expense reports via Concur.

 Administrative

• Drafts routine correspondence and memoranda ensuring the correspondence is reflective of the style and manner of the Executive.
• Preparation of presentations and printing of materials
• Sources competitor Quarterly results conference calls. Determines when calls are scheduled and puts call details into the calendar for the CFO, VP Financial Reporting & Taxation and designated members of her team

Key responsibilities include:

• Independently facilitate and assist with the facilitation of programs and activities for residents
• Promote activity by interacting with residents to encourage participation
• Assist residents with the activity as appropriate
• Supervise and support scheduled outings away from the community
• Observe resident participation and responses during the activity
• Work as part of the Active Aging team in improving delivery of activities and services

Responsibilities     Include but not limited to:

Financial Management

• Perform a variety of duties related to the financial management of the organization such as preparation of financial reports, coding all accounts payable invoices, monthly bank reconciliation, and collections of past due accounts.
• Set up Electronic Funds Transfer (EFT), discharge resident refunds, invoicing to third parties (i.e. MHR, DVA, Health Authorities, BC Housing) and annual resident income tax statements.
• Process deposits and complete daily bank runs (if applicable).
• Maintain the petty cash fund by performing duties such as maintaining records of transactions, requesting additional money as required and completing related reports.
• Participate in maintaining the Resident Trust Fund by performing duties such as receiving requests, recording transactions, maintaining ledger accounts, advising resident/families when additional funds are required and reconcile trust account monthly.
• Report monthly financial reconciliations to Head Office (if applicable).
• Process all payables related items to include supplier invoices, purchase orders and receiving reports (if applicable). Processing payables includes: attach payablesprocessing form to invoice ensuring correct coding and distribution of charges. GM toauthorize all invoices prior to submittal to Head Office.

Payroll Functions

• Calculate employee hours to be paid and enter into ADP system on a bi-weekly basis (if applicable).
• Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc).
• Monitor employee status changes and update wage rates & benefits options as required.
• Maintain seniority lists (if applicable).
• Complete documents required by HRDC, Sunlife & WCB.
• Collect completed benefit forms, review information and forward to Payroll Dept.
• Answer employee’s payroll and benefit questions, refer to Payroll Dept. when necessary.
• Provide information and data as requested by the Payroll Dept.

Administration

• Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes, budget statementsand meeting agendas using a range of word processing and spreadsheet softwarepackages (if applicable).
• Design and maintain records, files and distribution systems for correspondence, reportsand minutes within the Administration area. Maintains resident records and storage of terminated records.
• Complete forms as needed for the Health Authority and Stats Canada.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and  availability for work.
• Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within theorganization (if applicable).
• Receive and process all incoming and outgoing mail and screens for appropriate distribution within the organization. Prioritizes items for immediate action (if applicable).
• Produce purchase order ensuring a copy of both the purchase order and the receiving report is attached to the invoice. Submit to Head Office A/P dept. on a weekly basis for processing. File all invoices and documentation once returned from A/P dept (if applicable).
• Maintain stock of office supplies and materials for organization through review of stock on hand, and completion and forwarding of purchase orders to suppliers, working within budget constraints. Receives and verifies supplies and investigates and resolves any discrepancies (if applicable).
• Supervision of Reception staff (if applicable).
• Management of Admit, Transfer and Discharge information on all residents in CMS on a timely basis.
• Maintenance of resident contact information in RMS.
• Performs RMS maintenance of residents accounts (admissions and discharges), and admission agreements.
• Run “Occupancy”, “Assessments Due”, and other CMS Reports as requested by the GM or DOC.
• Other CMS related duties as assigned by the GM, which may include adding the photo of each new resident.

Responsibilities:

• Overseeing and leading the food production and food presentation operations
• Supervising, hiring, coaching dining services team members
• Financial management
• Handling foods in accordance with sanitary procedures and Sunrise quality service standards and compliance with all federal, state, local regulatory procedures regarding food production and presentation

A day in the life of a Resident Care Partner (Personal Support Worker)

As the Resident Care Partner you are responsible for assisting residents with activities of daily living, including personal, physical, psychological, social, spiritual, and recreational needs

As the Resident Care Partner you are responsible for assisting residents with activities of daily living, including personal, physical, psychological, social, spiritual, and recreational needs. 

Position Summary

Reporting to the General Manager and/or designate, the Administrative Coordinator may provide confidential administrative support to the General Manager and other members of the management team. Central responsibilities include Financial Management (may include trust account maintenance), Reception (either full time or coverage for breaks), and entering Admission, Discharge & Transfer data into the Resident Management System (RMS), and Care Management System (CMS). An ability to communicate effectively with staff, residents and their families is essential. This position may also require a good working knowledge of the facility Collective Agreement(s) to ensure Articles are adhered to, including: scheduling, leave of absences, seniority, vacancy postings, overtime, shift premiums and sick time allowance.

Responsibilities

Include but not limited to:

Financial Management

• Perform a variety of duties related to the financial management of the organization such as preparation of financial reports, coding all accounts payable invoices, monthly bank reconciliation, and collections of past due accounts.
• Set up Electronic Funds Transfer (EFT), discharge resident refunds, invoicing to third parties (i.e. MHR, DVA, Health Authorities, BC Housing) and annual resident income tax statements.
• Process deposits and complete daily bank runs (if applicable).
• Maintain the petty cash fund by performing duties such as maintaining records of transactions, requesting additional money as required and completing related reports.
• Participate in maintaining the Resident Trust Fund by performing duties such as receiving requests, recording transactions, maintaining ledger accounts, advising resident/families when additional funds are required and reconcile trust account monthly.
• Report monthly financial reconciliations to Head Office (if applicable).
• Process all payables related items to include supplier invoices, purchase orders and receiving reports (if applicable). Processing payables includes: attach payables processing form to invoice ensuring correct coding and distribution of charges. GM to authorize all invoices prior to submittal to Head Office. 

Payroll Functions

• Calculate employee hours to be paid and enter into ADP system on a bi-weekly basis (if applicable).
• Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc).
• Monitor employee status changes and update wage rates & benefits options as required.
• Maintain seniority lists (if applicable).
• Complete documents required by HRDC, Sunlife & WCB.
• Collect completed benefit forms, review information and forward to Payroll Dept.
• Answer employee’s payroll and benefit questions, refer to Payroll Dept. when necessary.
• Provide information and data as requested by the Payroll Dept.

Administration

• Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes, budget statements and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
• Design and maintain records, files and distribution systems for correspondence, reports and minutes within the Administration area. Maintains resident records and storage of terminated records.
• Complete forms as needed for the Health Authority and Stats Canada.
• Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work
• Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization (if applicable).
• Receive and process all incoming and outgoing mail and screens for appropriate distribution within the organization. Prioritizes items for immediate action (if applicable).
• Produce purchase order ensuring a copy of both the purchase order and the receiving report is attached to the invoice. Submit to Head Office A/P dept. on a weekly basis for processing. File all invoices and documentation once returned from A/P dept (if applicable).
• Maintain stock of office supplies and materials for organization through review of stock on hand, and completion and forwarding of purchase orders to suppliers, working within budget constraints. Receives and verifies supplies and investigates and resolves any discrepancies (if applicable).
• Supervision of Reception staff (if applicable).
• Management of Admit, Transfer and Discharge information on all residents in CMS on a timely basis.
• Maintenance of resident contact information in RMS.
• Performs RMS maintenance of residents accounts (admissions and discharges), and admission agreements.
• Run “Occupancy”, “Assessments Due”, and other CMS Reports as requested by the GM or DOC.
• Other CMS related duties as assigned by the GM, which may include adding the photo of each new resident.

A day in the life of a Director of Culinary Services:

You will be responsible for the smooth operation of all aspects of dining services within the Community to provide an exceptional dining experience to the Residents. You will foster outstanding teamwork and motivation and provide strong leadership to your team.

The successful incumbent will ensure that the luxuries Amica promise is delivered to our residents in the quality of the food and service we provide to them each and every day. You will be responsible for the nutritional and dietary needs that ensure the well-being of our residents. As the Director of Culinary Services, you will be a dynamic, customer focused, self-starting leader with excellent communication skills and an eye for detail.

You will also be responsible for all aspects of the employee process including employee development, hiring, payroll administration, and scheduling.  As a member of the management team, you will also participate in community operations including rotating duty manager shifts, program development budgets and resident relations.

RESPONSIBILITIES:

• Ensure resident care needs are assessed; plan of care developed and determine corresponding care fees and staffing requirements as applicable.
• Monitors all resident incidents and directs staff regarding interventions to prevent reoccurrence as applicable.
• Responsible for recruitment, selection, orientation, development and performance management of Guest Attendants, Uncertified Care Providers and Registered Practical Nurses.
• Develop professional and collaborative relationships with hospital staff, participate in marketing outreach such as presentations on wellness services and aging in place philosophy and interviews prospective residents and conducts assessments to determine suitability for admission.
• Participates in the preparation of the Department budget and administers the approved budget within established parameters.
• Performs other duties as assigned.

RESPONSIBILITIES:

• Maintains or achieves budgeted and/or full occupancy at all times. Reports on variances to budgeted occupancy monthly.
• Retirement Counselors will take a relationship and prospect centred selling approach to all interactions with prospective residents.
• Retirement Counselors will invest in deliberate and focused planning for prospect advances.
• Will hold primary responsibility for all sales functions including; lead management, documentation, reporting, touring/retouring and follow up.
• Develops annual marketing plan and is responsible for implementation, evaluation, and revisions based on changes in the marketplace and competitive intelligence.
• Works collaboratively with the Director of Wellness or designate to ensure appropriate new resident admission and follow up to all residents admitted to hospital to set process for their return to residence.
• Performs other duties as assigned.

Job Summary: 

The Physiotherapist (PT) is responsible to provide therapy services to individuals in the community within the framework of VON policies, procedures, standards, and quality and risk management. The PT works collaboratively with a Therapy Assistant to provide therapy services using an innovative care delivery model and a cutting edge electronic monitoring system.

Demonstrates knowledge, skills and attitudes as outlined in the Essential Competency Profile for Physiotherapists that will provide a safe and evidence informed practice.

Responsibilities:

• Consults with the patient to obtain information about their health, associated history, previous health interventions and outcomes
• Collects assessment information relevant to client's needs and physiotherapy practice
• Analyzes assessment findings to establish a physiotherapy diagnosis and prognosis
• Develops and recommends a plan of care with the patient/family and health care team.
• Directs the physiotherapist assistant to implement the patient's care plan
• Ongoing, in collaboration with the physiotherapist assistant monitors patient outcomes and progression towards therapy goals
• Modifies the patient's care plan as required based on patient outcomes
• Documents patient outcomes and current care plan in the electronic patient chart for the interdisciplinary team
• Communicates with interdisciplinary team as required regarding patient outcomes and status changes (for example most responsible physician).

Job Summary:

Under the clinical supervision of the Program Coordinator, the PSW/HCA/DSW provides personal care and health maintenance to individuals and families within the framework of VON philosophy, policies, procedures and standards, in community health care.This position will support clients within our Assisted Living building and the surrounding neighborhood. Some travel will be required.

This position is eligible for the Ontario Ministry of Health and Long-Term Care's PSS Wage Enhancement Initiative for direct patient/client care.

Responsibilities:

Collaboration with other health care team members is expected where and when appropriate. At all times, the PSW/HCA/DSW follows an established plan of care and delegation of procedures that meets the needs of the individual and family.

The successful candidate must be able to work in a flexible care program (working days/evenings/nights/weekends) and meet the On-Call expectations required for this program.

Job Summary:

The PSW or DSW provides personal care and health maintenance to individuals and families in the home setting within the framework of VON philosophy, policies, procedures and standards, in community health care.

This position is eligible for the Ontario Ministry of Health and Long-Term Care's Personal Support Worker (PSW) Wage Enhancement Initiative for direct patient/client care.

We currently have several shifts available and so scheduling will be discussed with candidates during the application process based upon a candidate's availability and program/business needs.

Responsibilities:

The successful candidate will collaborate with other health care team members where and when appropriate. At all times, they will follow an established plan of care and delegation of procedures that meets the needs of the individual and family.

PSWs hired for VON Middlesex-Elgin may be required to work in multiple programs.